We are committed to providing a high-quality legal service.

We acknowledge that we may not always get it right so if something has gone wrong, including in relation to the bill, we need you to tell us.

How do I make a complaint?

You can contact us in writing (by letter or email) or by telephone.

In the first instance, it may be helpful to contact the person who is working on your case to discuss your concerns and we will do our best to resolve any issues. If you do not feel able to discuss your concerns with them, please contact the person responsible for overall supervision of your matter named in the Letter of Engagement.

If you do not feel able to raise your concerns with either of these people, please contact our client relations manager whose contact details are: John Paul Sheridan, JohnPaul.Sheridan@TLT.com

To help us to understand your complaint, and in order that we do not miss anything, please tell us:

• your full name and contact details;

• what you think we have got wrong;

• how you would like your complaint to be resolved; and

• your file reference number (if you have it).

If you require any help in making your complaint we will try to assist.

How will you deal with my complaint?

• We will record your complaint centrally.

• We will write to you within three working days acknowledging your complaint, enclosing a copy of this policy. We will set out the timescales in which we will aim to provide you with a substantive response to your complaint.

• We will investigate your complaint. This will usually involve:

  • reviewing your complaint;

  • reviewing your file(s) and other relevant documents; and

  • speaking with the person who dealt with your matter.

• We may also need to ask you for further information or documents. If so, we will ask you to provide the information within a specific period of time.

• We will update you on the progress of your complaint at appropriate times.

• We may also, if appropriate, invite you to a meeting to discuss your complaint. You do not have to attend if you do not wish to or if you are unable to do so. We will be happy to discuss the matter with you on the telephone.

• We will write to you at the end of our investigation to tell you what we have done and what we propose to do to resolve your complaint. Where possible, we will aim to do this within 28 days of the date of our acknowledgement of your complaint.

What to do if we cannot resolve your complaint?

• If you are unhappy with the outcome of our complaints handling procedure, please first let us know and we will review the matter.

• If you are still unhappy you can ask the Scottish Legal Complaints Commission (SLCC) to look into your complaint. They will look at your complaint independently and it will not affect how we handle your matter. You can contact the SLCC:

Scottish Legal Complaints Commission

Capital Building

12-13 St Andrew Square

Edinburgh

EH2 2AF

Phone: 0131 201 2130

Email: enquiries@scottishlegalcomplaints.org.uk 

• The SLCC operates strict time limits for accepting complaints. If the date from which you were first provided with a service in connection with that specific piece of legal work is on or after 1 April 2017, then you need to complain within three years after the date on which you were last provided with a service in connection with the specific piece of legal work about which you are complaining. Otherwise, within one year after the date on which you were last provided with a service in connection with the specific piece of legal work about which you are complaining. Further details are available on the SLCC website: www.scottishlegalcomplaints.org.uk.

• As well as your right to complain about any of our bills under our complaints procedure, you also have a right under the Civil Litigation (Expenses and Group Proceedings) (Scotland) Act 2018 to ask for the account to be looked at independently by way of taxation of the account. This process is carried out by an Auditor of the Court. By agreeing to these terms and conditions you agree that the nominated person to make an assessment of our fee is the Auditor of the Royal Faculty of Procurators in Glasgow. We will agree to a taxed fee provided the invoice in dispute is paid by you in full and that you also pay in full any fee charged by the Auditor. Any refund that may be due to you following the taxation will be paid by us within 14 days of the decision by the Auditor. You should be aware that your fee may be increased as well as decreased following taxation.

   

• If you have concerns about our behaviour then you can also lodge a complaint with the SLCC. This could be for issues such as:

  • dishonesty; or

  • taking or losing your money; or

  • treating you unfairly because of your age, a disability or other characteristic.

What will it cost?

• We will not charge you for handling your complaint.

• Please note that if we have issued a bill for work done on the matter, and all or some of the bill is not paid, we may be entitled to charge interest on the amount outstanding. This is explained in our Terms of Business.

• The SLCC service is free of charge.